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DEAN'S OFFICE | FACILITIES AND FACULTY SERVICES

Submitted by aedowd on Wed, 07/08/2015 - 9:07am

Submitted by aedowd on Mon, 02/01/2016 - 3:02pm

UNIVERSITY OF CALGARY CAMPUS SECURITY 

Emergencies, Safety, Safewalk
Phone: 403.220.5333 | Email: campus.security@ucalgary.ca 
Website


UNIVERSITY OF CALGARY FACILITIES MAINTENANCE

Repairs, Maintenance, Caretaking
Phone: 403.220-7555 | After Hours:  403.220.5333
Hours of Operation: 8 am to 4:30 pm
Website | Archibus Request


FOOTHILLS CAMPUS OPERATIONS AND MAINTENANCE

Zone Facility Manager
George Ishmurzin
Phone: 403.220.5187 | Email: george.ishmurzin@ucalgary.ca

Facilities Coordinator: Key Inventory, Telecommunications, Furnishing, Fitness Facility  
Robin Fisher  
Phone: 403.220.4194 | Email: fisherr@ucalgary.ca 

Health Sciences Centre Information Desk
Anne Heiligsetzer
Phone: 403.220.8403 | Email: aelheili@ucalgary.ca

ARCHIBUS Requests: Report a Facility Issue
Phone: 403.220.7555 | Email: fmdcustomercare@ucalgary.ca


FOOTHILLS CAMPUS IT

Phone: 403.220.5555 | Email: itsupport@ucalgary.ca
Website | University of Calgary IT


CUMMING SCHOOL OF MEDICINE HR AND FINANCE

Human Resources Office | 403.220.4404 | HSC G385
Finance Office | Email: medfin@ucalgary.ca | HSC G383 


MAIN CAMPUS TEMPORARY PARKING PASSES

Short term parking permits for faculty and staff meetings/courses/etc. on main campus
Location: Information Desk, Health Sciences Building | Hours of Operation: 8 am to 4 pm


CUMMING SCHOOL OF MEDICINE EMAIL LISTS

Human Resources and Academic Appointments will subscribe new academic, management and support staff to the appropriate lists
Human Resources Contact: Andrew Jarvis
Academic Appointments Contact: Kristy Potter
Communications Contact: Amy Dowd


UNIVERSITY OF CALGARY CONTACTS DIRECTORY

Update your teleweb listing (contacts.ucalgary.ca)
Human Resources Contact: Andrew Jarvis  


UNIVERSITY OF CALGARY STAFF WELLNESS CENTRE

The Staff Wellness Centre provides workplace related health and wellness services for university employees through the following four areas: ability management, ergonomics, health surveillance and health promotion. The Employee and Family Assistance Program offers immediate and confidential support, resources and advice, and is available at no cost to staff and their immediate family members.
Math Sciences | Room 265 to 279 | staffwellness@ucalgary.ca
Staff Wellness Centre | Campus Mental Health Strategy


CUMMING SCHOOL OF MEDICINE WELLNESS COMMITTEE

Committed to workplace stress prevention and management, the Cumming School of Medicine's Working Our Way to Wellness (WOWW) Committee was formed to address the health and wellness needs of our medicine community through the promotion of active living, and health and wellness initiatives.
Email: woww@ucalgary.ca 
Website

Submitted by aedowd on Mon, 02/01/2016 - 3:09pm
CONSTRUCTION PROJECT NOTICES

Fire alarm testing | January 9 and 10 | HRIC and TRW

Fire alarm testing has been scheduled for the Health Research Innovation Centre and the Training, Research and Wellness buildings. Testing will begin on January 9, 2017, at 7 p.m. and run until January 10, 2017, at 3 a.m.

Building occupants will hear several audible messages beginning with "we are testing," and followed by announcements like "shots fired," "person with weapon," and "chemical release," but do not have to leave the building during testing. In the event of a real emergency, announcements will be made. "Test complete" announcements will be made when testing is completed.

For more information, contact:

Nam Luu
Project Manager
403-809-9505 

George Ishmurzin
Facility Manager, University of Calgary
403-220-5187

HMRB/HRIC emergency power project | December 2016 to January 2017

Throughout December and January, work will be done to connect emergency power equipment located in the Heritage Medical Research Building (HMRB) to the generator system located in the Health Research Innovation Centre (HRIC). This will ensure that HMRB will have a reliable emergency power backup system in place for life safety equipment and exit lights.

In order to perform the necessary work, four shutdown windows are required.

Date

Time

Details

November 26, 2016

7 a.m.

Temporary generator will be delivered.

December 2, 2016

7 p.m. to 11 p.m.

System will be connected to a temporary emergency power generator.

December 17, 2016

3 a.m. to 10 a.m.

A crane will be onsite to dismantle and remove existing generator, and for the placement of new electrical equipment.

January 14, 2017

6 a.m. to 8 p.m.

The HRIC emergency power side will be shutdown and re-connected to the new power feed for the permanent emergency power system.

January 21, 2017

6 a.m. to 8 p.m.

HRMB will be disconnected from the temporary generator and connection to the HRIC system will take place.

Since work will take place on the emergency system only, not on normal power, no disruption is anticipated. However, as a precaution, researchers are asked to ensure freezers and incubators are plugged into a normal power source, and to plan for relocating sensitive samples in case of sudden normal power loss.

For more information, please contact Sigfrido Pacheco-Vega, Project Manager, at mexsig@outlook.com or 403-475-1371.

UPDATE October 12 | HSC Washroom Upgrade | September 2016 to February 2017

Project update - October 12, 2016
On October 14, two ground floor washrooms (G156W and G155W) will be closing for renovation. Work will also begin on 1390W (women’s washroom). 

Work on the Clinical Area 6 corridor re-configuration on Level 1, between 1391W (Men’s washroom) and 1390W (Women’s washroom), will be completed on October 18. The new corridor will open that morning. 

Project completion is slated for late February 2017.

Project overview
Starting early September, existing washrooms in the University of Calgary Medical Clinic area of the Health Sciences Centre, ground and first floor, will be upgraded to meet barrier free access requirements.

The project will be completed in two phases, and a large part of the construction work will be done at night, to avoid disruption to patients in the clinic areas and to lab facilities. Work areas will be sealed and hoarded throughout. Alternative washrooms will be identified in re-routing signage.

Project completion is slated for late January and will result in the renovation and refit of 10 washrooms into eight with a net gain in fixtures.

As part of the renovations, the first floor hospital link corridor will be reconfigured and will ultimately provide improved access for wheelchairs and stretchers.

Project contacts
Dale Sorensen                                                
Project Manager
University of Calgary
587-777-0597

George Ishmurzin
Facility Manager
University of Calgary
403-220-5187

Foothills Medical Centre Parking Closure | September 2016

Foothills Medical Centre parking closure: Increased public/patient traffic through the Health Sciences Centre

Lot 1 at the Foothills Hospital will close for construction September 26, 2016 for approximately three years.

With the closure of Lot 1, patient/public parking will be reassigned on the Foothills Medical Centre site. The majority will be reallocated to Lots 10, 8A and 3. A smaller number will be placed in Lot 6, which already has about 500 stalls allocated for public parking. 

Patients and members of the public needing to access the hospital through the Health Sciences Centre will be routed through both the ground and first floor of the University of Calgary Medical Clinic hallway on the north side of the building.

Routing signage will be posted and volunteers will be present to help with wayfinding.

Important notice for UCalgary parking permit holders, Lot 6

UPDATE August 18 | HSC Elevator Upgrade | Feb 2016 to July 2017

Over the next year all of the elevators in the Health Sciences Centre (HSC) will be modernized. 

Elevators in the HSC were installed when the building was constructed in the late 1970’s. No significant upgrade has been made to the equipment since installation. The new equipment will be fully compliant with elevator barrier-free recommendations and will be more reliable.

Throughout the project, thousands of pounds of equipment will be removed and replaced on each elevator. It will take approximately three months per elevator to replace the original equipment including control equipment (responsible for speed, leveling at each floor etc.), hoist machinery and interior finishes.

Most of the work will happen in machine rooms at the roof level or in the basement; noise will be primarily confined to those areas. Noise meters will monitor noise levels in sensitive areas, and disruptive work will be scheduled around examinations and events. Project Schedule | More

Project Contacts:

  • John Lee, Project Manager, Vinspec Ltd. | 403.397.9996
  • Dr. Paul Schnetkamp, Associate Dean, Research Infrastructure | 403.220.6862

August 18, 2016 | Elevator O 

Additional work on Elevator O will take place the week of August 22.  Elevator P & Q will be used as alternates.

August 2, 2016 | Elevator O and Elevator H

Work on Elevator O is now complete and the elevator is back in service.

Work has now begun on Elevator H.  Elevator I or Elevator O will be used as an alternates.

June 20, 2016 | Elevator J

Work has now begun on Elevator J. Since Elevator J is a two-car elevator, only one car will be taken out of service at a time. The other car will remain operational. 

Work on Elevator O is scheduled to finish by the end of July. 

May 2, 2016 | Elevator Q and Elevator O

Work on Elevator Q is now complete and the elevator is back in service. Work will begin on Elevator O the first week of May.

Elevator O is a single-car elevator; Elevator Q will be used as an alternate.    

UPDATE August 16 | HSC/Snyder Microbiology Lab Renovation | May 2016 to September 2016

A renovation of approx. 6,000 square feet in the basement of the Health Sciences Building, the project will redevelop room B724 and surrounding support spaces to create a shared, open plan laboratory facility that enhances microbiology research within the Snyder Institute for Chronic Diseases and the Cumming School of Medicine.

Project Contacts: 

  • Kim Gould, Project Manager, Pivotal Projects | 403.389.6057
  • George Ishmurzin, Zone Facility Manager | 403.220.5187

NOTE: In the event that you are unable to connect with either the Zone Facility Manager or Project Manager, please call the Customer Care Centre at 403.220.7555. After hours emergencies should be directed to Campus Security at 403.220.5333.


August 16, 2016 | Construction Update

Flooring replacement in the HSC B720Z and HSC B100Z corridors surrounding the laboratory renovation area is scheduled to occur next week from August 22nd to August 26th. The work will take place after-hours (between 6PM – 7AM) to minimize the impact on occupants. Access to the HSC freight elevator (Elevator I) at the basement level may be limited on Wednesday and Thursday evenings next week. The draft information notice that has been sent to FM is attached for your reference, along with a markup showing the extent of work in both corridors.

Potential for some noise in the vicinity of HSC B724 while casework is being installed over the next few weeks. Expect more noise early in the morning (i.e. before 8AM).

Overall construction in the lab space will be complete by the end of September 2016.


July 15, 2016 | Construction Update

Concrete replacement in corridor HSC B720Z is complete. Additional floor tile removals will be occurring in the HSC B720Z corridor in front of the HSC freight elevator (Elevator I), and in the HSC B100Z corridor leading to stairwell B719Y on the evening of Thursday, July 21, starting at 8 pm. Flooring should be replaced within three weeks of these final removals.

There is the potential for some noise, before 8 am, in the vicinity of HSC B724 while framing, drywall installation, and ceiling grid installations are occurring in the space over the next few weeks. 

Overall construction remains on schedule to be complete by September 2016.

May 16, 2016 | Concrete Removals in the HSC B720Z Corridor 

Work is currently underway to connect new lab drain lines from HSC B724 to the main drainage line that runs down the north side of the HSC B720Z corridor.

Concrete removals in the HSC B720Z corridor will start on Monday, May 16, 2016. The work will occur in two phases, each lasting approximately two weeks. Concrete replacement will be complete by June 10, and flooring replacement in the corridor will be complete by the end of July. Work Plan

  • All work producing noise and affecting traffic through the HSC B720Z corridor will take place after-hours (6pm - 7am).
  • Existing finishes will be protected during construction, and a full clean will occur at the end of each work shift. No construction materials will remain in the corridor during regular hours.
  • Plywood covers will be provided at all trenches. These covers will be securely fastened to the floor to prevent movement, will have sloped edges, and will be painted with high-visibility caution paint.
  • Safety signage and barricades will be provided when construction is in progress, including signage for detour route around construction area.
  • Trenches will be completed in two phases so there is always a clear access route to HSC B750Z that does not require crossing plywood covers. Detour signage will be provided to indicate this access route.
  • Temporary poly hoardings may be used in the corridor to control dust generated during work, but will be removed at the end of each work shift.
  • Permanent hoardings will not be constructed, which will allow the corridor to remain fully operational during regular hours (7am - 6pm).

Occupants of the HSC building can expect after-hours noise in the vicinity of HSC B724, and potentially carrying throughout the HSC building, from concrete removals and plumbing installations; after-hours detour in corridor HSC B720Z, directing pedestrian traffic around the work area; plywood covers in corridor HSC B720Z during regular hours, with detour signage indicating alternate route for individuals requiring a smooth travel path.

UPDATE May 9 | HSC/ACHRI Renovation | Dec 2015 to July 2016

December 2015 through July 2016 the 2200 block of the second floor of the Health Sciences Centre (HSC) will be under construction. The renovation project involves the creation of new offices, collaborative and wet lab spaces for the Alberta Children's Hospital Research Institute (ACHRI). Full Notice and Hoarding Plan

Project Contacts:

  • Alyssa Roeke, Project Manager, Pivotal Projects | 403.470.9855
  • Mark Wiseman, Project Manager, EllisDon | 403.875.6065
  • Tony Mallat, Site Superindendent, EllisDon | 403.390.3463
  • Justin Kelly, Night Foreman, EllisDon | 403.970.6930
  • George Ishmurzin, Zone Facility Manager | 403.220.5187

NOTE: In the event that you are unable to connect with either the Zone Facility Manager or Project Manager, please call the Customer Care Centre at 403.220.7555. After hours emergencies should be directed to Campus Security at 403.220.5333.

May 9, 2016 | Corridor Closure (2160Z)

Corridor 2160Z will be closed for renovations on May 13, 2016 at 6am through mid-June. During this closure, Elevator K will be out of service. Use of the stairwell across the hall will be restricted at the second floor to emergency exiting only; stairwell access between the other floors will not be affected. For access to the second floor during this closure, please use elevator J or an alternate stairwell. More

June 28 | Foothills Campus Construction Update | Summer 2016

If you’re having trouble keeping up with all the construction action currently taking place on Foothills Campus, here’s a quick update on some of the bigger projects in progress.

Bookstore and Theatre One Renovation

There’s some surgery of a different kind underway at Foothills Campus this summer.

Behind those big white walls in the Health Sciences Centre atrium, the Health Sciences Bookstore and Theatre One are getting a facelift.

More than just a new coat of paint, the two renovations have been designed to create brighter and more welcoming spaces for students, faculty, staff and visitors.

The new Health Sciences Bookstore will be more visually connected to the atrium through a glass paneled front that wraps all the way around to the Hippocrates statue. Not only will there be more space for more stuff, but the new layout has been styled for improved access and efficiency throughout.

Until the new space is up and running, the bookstore will continue to be open for business from its temporary location within the Feasby Student Lounge.  

Theatre one is being pulled into 2016 with a similar look to the new Clara Christie Theatre next door. The theatre renovation will feature a complete audiovisual refit, making it one of the most high-tech lecture-style teaching spaces on Foothills Campus.

Both projects will continue through the summer and are slated for a fall opening.  

Alberta Children's Hospital Research Institute Renovation

Since December 2015 the 2200 block of the second floor of the Health Sciences Centre has been under significant construction. The renovation project, now nearing completion, will create new offices, collaborative and wet lab spaces for the Alberta Children's Hospital Research Institute. The project is on schedule with construction scheduled to end at the beginning of July. Installation of interior fixtures/finishes and furniture will take place during the rest of the month, and staff will be able to move in early August.

Snyder Institute for Chronic Diseases Microbiology Lab Renovation

Mid-May, concrete removal began in the basement of the Health Sciences Centre to connect new lab drain lines in HSC B724 to the main drainage line. The work is part of a large scale renovation – approximately 6,000 square feet – that will completely redevelop room B724 and surrounding support spaces to create a shared, open plan laboratory facility to enhance microbiology research within the Snyder Institute for Chronic Diseases. Concrete removals and replacement of the floor will be complete by the end of July; the full lab renovation will finish in September.

What’s Next?

With work scheduled in phases to avoid disruption, washroom renovations throughout clinic areas on the ground level and first floor of the Health Sciences Centre will begin in July (G130/2 and 1192/3).  The project is aimed specifically at improving accessibility and ensuring barrier free access.

Now in the final planning and development stages, work on the new germ free facility, part of the Western Canadian Microbiome Centre, is slated to begin later this summer. Stay tuned for details. 

Submitted by aedowd on Mon, 02/01/2016 - 3:27pm

DISTRIBUTION SERVICES

Ron Bailey
Location: B808, Health Sciences Building
Phone:  403.210.5499 | Email: baileyr@ucalgary.ca
Hours of Operation: 8 am to 4:30 pm
Intranet Site

Equipment Disposal

In order to have equipment picked up and disposed of, a Disposal Request Form must be completed and attached to your request. Once requests are authorized, they are printed off by Distribution Services. (Additional information can be found on the Disposal Request form.)

To fill out the Disposal Request Form:

  • Login to the My UofC Portal
  • Click Enterprise Systems
  • Click Supply Chain Management
  • Click Supply Chain Management Service Request Forms

An Equipment Clearance Form is required when disposing of lab equipment. This form may be obtained from Distribution Services. Once documentation is received, disposals will be picked up by Distribution Services within three working days.

E-Cycle Program for Unwanted Computer Equipment

PLEASE DO NOT LEAVE UNWANTED EQUIPMENT IN THE CORRIDORS

Unwanted or broken computer equipment (computers, monitors, printers and peripherals) will now be recyled by Distribution Services. Submitting a disposal request form will no longer be required. Faculty and staff can bring this equipment to Distribution Services or arrange for pick up.

All computer equipment received will be sent out and shredded, so removing the hard drives prior to disposal will no longer be required. However, if your computer equipment has been in a research lab, you may be required to clean the items prior to drop off and fill out an Equipment Clearance Form. This form may be obtained from Distribution Services.

In addition, Distribution Services also recycles used toner cartridge and batteries. All used toner cartridges can be dropped off in the recycle cage located outside Distribution Services. Used/dead batteries may be dropped off at the front counter in Distribution Services.

Freight Delivery and Mail Service

Distribution Services receives all inbound freight for the Cumming School of Medicine. This central facility processes, sorts and delivers inbound freight and courier packages daily.

Mail for the Cumming School of Medicine is received daily. Mail is sorted between 8 and 10:30 am. Outbound mail for delivery to Calgary hospitals must be in the mailroom prior to 10 am. All other outbound mail must be dropped off prior to 11 am to ensure it is processed same day at Postal Services, Main Campus.

Outbound Courier Service

Outgoing shipments are to be dropped off on the designated table, located in the mailroom. The scheduled daily pick up of outgoing shipments are provided by the following companies:

  • FedEx – 4:30 pm
  • Purolator – 2 pm
  • DHL – 2 pm
  • For inter-city shipments call West Direct: (403) 264-6666

Shipping, Receiving, and University Courier Services

Materials and Supplies

The following supplies may be obtained from Distribution Services daily from 1 to 3:30 pm.

  • Gas cylinders (nitrogen, carbon dioxide, carbogen, medical oxygen and air)
  • Ethanol, (100%, 95% and absolute)
  • Liquid nitrogen (A valid operating/research account must be provided prior to liquid nitrogen containers being filled)
  • Copy paper, (letter/legal)
  • Batteries ( A/AA/C/D/9V)
  • Bio hazard buckets
  • Cleaning supplies

There is a charge for most of these supplies (*bio hazard buckets and cleaning supplies are supplied free of charge), please advise Distribution Services of your operating/research account when collecting.

Submitted by aedowd on Mon, 02/01/2016 - 3:50pm

ENVIRONMENT, HEALTH AND SAFETY

Chris Pinter 
Occupational Health and Safety Consultant 
Location: TRW5E22 
Phone:  403.210.6962 | Email: cjpinter@ucalgary.ca

Megan Mcdonald 
Lab Safety Advisor 
Location: TRW 5th floor 
Phone:  403.210.8589 | Email: mmcdonal@ucalgary.ca