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Undergraduate Expenses

Submitted by dmyhre on Fri, 07/29/2016 - 4:19pm
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Funding Process:

1. After your rotation is done, please fill out the Expense Claim Form  at the bottom of this page (Please note, ORIGINAL itemized receipts are required for accommodation, must include Landlord's name, address, method of payment)  You may also receive the form after your rotation as a duplicate.

2. Eligible:

  • Travel - If travel is an eligible expense, we fund one return trip/rotation.  Since we use pre-set distances, gas receipts are not required. If you do not have a car, please see the following Greyhound web site  with information on student discounts. Greyhound travel is an eligible travel expense.

  • Accommodation for core clerk rotations, Mandatory FMR2 Urban stream rotations, and Elective R1&R2 rotations are arranged through DLRI, please contact the Rural Program Coordinator if you have any questions (ruralmed@ucalgary.ca). If you need accommodation for elective rotation (other than Resident elective-which are prebooked for leaner) and we provide funding, you are responsible to find your own accommodation and submit the original receipt(s) with your expense form. Please note, due to allergies, etc. we have a no pet policy

3. Tape your receipts (if any) to 8.5 x 11" paper (in date order) - NO GAS RECEIPTS PLEASE, only ORIGINAL accommodation receipts are required (accommodation receipt must include landlord's name, address, amount paid, and method of payment. It must be submitted manually, digital submissions aren't acceptable as we must have the original receipt).

4. You have a few options for form submission:

a. If no receipts are required, you may fill out the form and submit by email (RMexpenses@ucalgary.ca) or fax: 403.210.3986

b. If you have ORIGINAL accommodation receipts, you can mail or drop off the completed form and receipts to:

          Rural Medicine, DLRI
          Cumming School of Medicine
          University of Calgary
          Heritage Medical Research Building (HMRB) Room G10
          3330 Hospital Drive NW
          Calgary, AB, T2N 4N1

5. We will then process your claim and a cheque will be sent to you in the mail within 8 weeks of the submission date. (Please note: the claim form MUST BE RECEIVED WITHIN 60 DAYS OF THE ROTATION END DATE in order to receive reimbursement)

It can take up to 8 weeks from submission date to receive your reimbursement.

  

Funding for Undergraduates within rural/regional Alberta:

Rotation Funding Guidelines

MDCN 330/430/440

Submission deadline: 60 days from rotation end date

MDCN 330: Up to $240/day (max. of $720/learner for all 3 days) for travel and accommodation

MCDN 430: Up to $240/day (max. of $480/learner for the 2 days) for travel and accommodation

MCDN 440: Is considered fro funding on a case by case basis.

NOTE: Please submit separate forms for each day completed.

Mileage is reimbursed at a standard rate outlined by the University of Calgary, click here for mileage chart.

email claim form to: RMexpenses@ucalgary.ca

It can take up to 8 weeks from submission date to receive your reimbursement.

Pre-Clerkship Summer Electives

Submission deadline: 60 days from rotation end date

Up to $500 for each elective (minimum 2 weeks) available for travel (One round trip (mileage) per rotation) and accommodation (students find their own accommodation). 

Electives in Yellowknife, Whitehorse and other remote/isolated locations can be covered through Canadian Remote and Isolated Elective Experience (CRIEE) For more information or to obtain approval, please contact Rachel Trudel ruralmed@ucalgary.ca

Funding for consecutive rotations in the same location will dealt with on a case by case basis, please talk to the Financial Assistant PRIOR to your elective

email claim form to: RMexpenses@ucalgary.ca

It can take up to 8 weeks from submission date to receive your reimbursement.

Clerkship Electives

Submission deadline: 60 days from rotation end date

Up to $500/rotation available for travel (One round trip (mileage) per rotation) and accommodation (students find their own accommodation).

For Canadian Remote or Isolated Electives (CRIEE) funding, please click here.

Funding for consecutive rotations in the same location will dealt with on a case by case basis, please talk to the Financial Assistant PRIOR to your elective

email claim form to: RMexpenses@ucalgary.ca

It can take up to 8 weeks from submission date to receive your reimbursement.

Clerkship (core) Rural Rotations (FM, O&G, Psychiatry & Pediatrics)

Submission deadline: 60 days from rotation end date

One round trip (mileage) per rotation, accommodation is arranged and paid directly through DLRI. NOTE: due to allergies, etc. no pet policy is in place

mandatory return trips are approved for course 8 from the following locations ONLY

  • Canmore
  • High River
  • Strathmore
  • Crossfield

email claim form to: RMexpenses@ucalgary.ca

It can take up to 8 weeks from submission date to receive your reimbursement.

 

Updated October 29, 2015

(403) 210-6546
Local

(403) 210-3986
Fax

@UCalgaryRural
Twitter

1 (877) 466-4257
Toll Free

ruralmed@ucalgary.ca