Policies and Operating Standards

• Resident Accommodation Policy
• Resident Accommodation Form
• Resident Fitness for Work Form

UofC Cumming School of Medicine Policies

• Professional Standards for Faculty Members and Learners

UofC Code of Conduct

• UofC Code of Conduct - Human Resources

CMA Policies

• CMA Policy on Medical Professionalism
• CMA Code of Ethics

CPSA Policies

• CPSA Code of Conduct - cpsa.ca
• CPSA Standards of Practice - cpsa.ca
• CPSA Advice to the profession (Social Media) - cpsa.ca

• Electronic Resources and Information Policy
• AHS Electronic Policy 

• Fatigue Risk Management - Click Here
• Fatigue Risk Management Toolkit - Click Here

• CSM Inclusive Language and Images Policy - Click Here

• Operating Standard on Learner Wellness - Click Here

• Managing Students during Communicable Disease Outbreaks - Click Here

Photography and filming of identifiable individuals on and off campus. 

Photography of an identifiable individual (e.g. a head shot) that may be used for marketing or advertising purposes always requires written consent from the subject using the university photo release and consent forms below. Photo/video consent forms must be retained for ten years past last use, in accordance with the university retention rule for waivers of liability. 

Additional information and consent forms can be found here:

• https://ucalgary.ca/risk/risk-management-insurance/events/filming-and-photography-university-property

• Provision of Virtual Care Operating Standard - Click Here

• PGME Guidelines for Role of Medical Learners in Obtaining Informed Consent - Click Here

• Role of Learners - Large Scale Public Health Emergencies - Click Here

Safe Learning Environment

• Do you have concerns about the safety of your learning environment?
• Do you need to speak to someone confidentially about harassment or bullying?
• Reach out to our Directors of Resident Support (DRS) pgme.drs@ucalgary.ca
• You will be contacted within 24 hours
• Meet your Directors of Resident Support - Click Here

Safe Learning Environment Operating Standard

• Safe Learning Environment Operating Standard - Click Here
• Safe Learning Environment Operating Standard Appendix - Click Here

Links and Resources:

1. Alberta Human Rights Act
2. https://ucalgary.ca/pdri
3. https://www.ucalgary.ca/sexual-violence-support
4. University of Calgary Policy on Harassment  
5. CPSA Reference for Disruptive Physician Behavior
6. CMA Code of Ethics and Professionalism  
7. University of Calgary Policy on Sexual and Gender Based Violence 

• Principles for Trainee Redeployment - Click Here

A resident wishing to submit an appeal must follow the PGME Resident Appeals Policy.  

• Resident Appeals Policy
• Resident Appeals Timeline

The PGME Committee has approved the Resident Assessment Policy. 

• Resident Assessment Policy
• Resident Promotion Policy

IMG Bi-Annual Performance Evaluations - as per the agreement between the Office of PGME and the Saudi Arabian Cultural Bureau, the following performance evaluations must be completed every six months for all trainees sponsored by the Saudi Arabian Cultural Bureau. Deadlines are July 31st (evaluation for January 1 - June 30) and January 31st (evaluation for July 1 - December 31).

• Division of Medicine Form - to be submitted by Saudi trainees registered in non-surgical training programs.
• Division of Surgery Form - to be submitted by Saudi trainees registered in surgical training programs.

The Program Director or supervisor, responsible for the evaluation, AND the trainee MUST sign the evaluation.

College of Physicians & Surgeons of Alberta Policy to Permit Educational Register Members to work as Physician Extenders.

• CPSA Physician Extender Policy

For further information, please visit the CPSA website: cpsa.ca/eligibility/physician-extender

Postgraduate Medical Education

• Operating Standard on Extender Shifts

Circumstances that qualify residents for leaves of absence include maternity/paternity/adoption, parental leave, sick leave, special leave (compassionate), educational leave, and other leaves at the discretion of the Associate Dean, PGME.

• PGME Leave of Absence Policy
• AHS Resident Leave of Absence Process
• Resident Leave of Absence Request Form- Calgary Zone

The Resident Promotion, Remediation, Probation & Dismissal Policy has been approved by the PGME committee.

• Resident Remediation, Probation & Dismissal Policy
• Guidance notes for Learning Support, Remediation and Probation

• Guidelines for Residents as Subjects in formal Educational Activities

Residents have the right to a safe environment during their residency training including physical, emotional and professional security. 

• Resident Safety Policy
• Principles for Trainee Redeployment
• Managing Students Involved in Placements During a Communicable Disease, Epidemic or Pandemic

• Residency Training Position Selection Operating Standard - Click here
• Interview Guidance to Programs - Click here

• PGME Policy on Re-Entry to Residency Training - Click Here
• PGME Re-Entry Procedures - Click Here

• Resident Life Support Course Reimbursements - Click Here
• Resident Travel Approval and Reimbursement - Click Here

• Role of Learners During Large Scale Communicable Disease Outbreaks - Click Here

This is a general guideline from the Postgraduate Medical Education Committee.  It is expected that Residency Training Programs will also have more specific policies that reflect the unique needs of each discipline.

• Resident Supervision Policy

• Appropriate Use of Social Media - Click Here

When a resident concludes that a transfer to another Residency Training Program might be beneficial, the Resident and the Program Director must be assured that the request to transfer is managed in an objective, fair, equitable and confidential manner.

External Transfers

The Association of Faculties of Medicine of Canada has produced National Guidelines for trainees wishing to transfer from one Canadian University to another. These guidelines are intended to provide a transparent process that is clear to both the Resident and Universities involved. Prior to engaging in discussion regarding a transfer, it is the responsibility of the Resident to review the national guidelines as well as his or her home school’s transfer guideline / policy.

• AFMC National Transfer Guidelines
• University of Calgary Resident Transfer Policy
• Resident Transfer Process Guide 
• Transfer Request Form 

External Transfer requests (both incoming and outgoing) should be sent to the PGME Registration and Administration Manager. 

Internal Transfers

Current Residents interested in transferring to another program at the UofC are required to participate in the internal transfer process, which was developed to ensure that trainees are provided equal opportunity to apply for available positions.

Application cycle will be open from Dec 15, 2023–Jan 5, 2024 
The programs with capacity to receive a transfer this cycle are listed below. 
Core Programs: 
• Anesthesiology 
• Neurosurgery 
• Pediatrics 
• Physical Medicine & Rehabilitation 
• Otolaryngology 

Subspecialty programs: 
• Clinical Pharmacology & Toxicology 
• General Internal Medicine 
• Medical Oncology

For subspecialty transfer, you must have completed the corresponding core program.

Applications are only accepted during the application period. Only complete applications will be reviewed. Requirements and instructions are listed in the application form.

U of C Resident Transfer Policy

Internal Transfer Match Application Form

Resident Transfer Process Guide

For further inquires: pgmetransfers@ucalgary.ca

• Policy on Assessment of Teachers - Click Here

Vacation is important to maintain physical, mental and emotional well being.

Vacation Operating Standard

ARTICLE 20: VACATION

For further information: para-ab.ca/residentphysicianagreement

• Clinical Fellows Policy - Click Here

• Fellow Program Director Policy: Click here