Regulations for Scanning at the MR Centre

The ACH MR Research Centre has received approval from AHS to proceed to Stage 2 on June 1, 2021.

Please note that via this approval, only access to areas of the MR Centre other than the 3T area itself and designated waiting areas is granted. That is, research personnel and participants are granted access to the 3T for their session only and must leave the MR Centre upon completion of the study session. Access to other spaces in the ACH footprint is separate from access to the MR Centre and studies must be authorized to use non-MR centre spaces through other channels. If you require access to other spaces in ACH, apart from the 3T area, waiting room or Mock Scanner, please review this document for approval instructions (PDF).

Access to the MR Centre is through the Diagnostic Imaging main entrance.

The ACH MR Research Centre (MR Centre) has received approval from AHS to proceed to Stage 2.

The following research is now permitted at the MR Centre, starting June 1, 2021:

  • All active research studies can begin scanning, with expected volume of 10-15 scans / week based on historical volumes.
  • New studies can also be requested.
  • The use of the mock scanner is now approved as of June 1, 2021.

AHS has advised the University of it’s Immunization of Workers for COVID-19 Policy which came into effect on September 14, 2021. The policy requires all employees, medical and midwifery staff, students, volunteers and contracted healthcare providers to be fully immunized for COVID-19 by November 30, 2021.  This policy applies to all non-AHS employed researchers, including research coordinators, associates or research monitors, who require physical access to AHS facilities. Therefore, if any of your research staff are accessing AHS facilities, they must be fully vaccinated by November 30th. All fully-vaccinated students, staff and faculty must upload their proof of vaccination on the Thrive Health Portal immediately.

Staff are not permitted to use the main entrance. Staff must use the swipe card enabled entrance closest to their work area when entering and leaving the building.

Staff and students must practice the continuous masking. Please see the Instructions (PDF) for how to wear a mask, if you are unfamiliar. Cloth masks are acceptable until you can obtain an AHS provided mask. An AHS Mask is a surgical/procedure mask.

As per University of Calgary policies, no student or staff member who does not feel comfortable conducting research that involves interacting with other people and/or on-site attendance at the MR Centre shall be compelled to do so.

Prior to students and staff being permitted to re-enter the MR Centre, they must provide written evidence of their acknowledgment that they are doing so freely and without inappropriate persuasion.

Before coming to ACH, each and every time you must complete the “Fit for Work” questionnaire (click here for more information). If you have AHS login credentials, use https://www.ahs.ca/fitforwork, or follow the instructions in this screening pdf.

Staff and students must ensure their visit is recorded by the PI or lab delegate for contact tracing purposes.

  1. Students and Postdocs

    Read and follow the UCalgary “Experiential Learning Guidelines.” All students must acknowledge the AHS and UCalgary guidelines, and consent to the arrangements. This should be done in writing/email to your supervisor.

  2. Staff

    Staff should read the "Return to Campus Guide" for returning to on-site work, as these principles for main campus should be generally followed.

    More info for staff:

    Emergence Risk Management

    UCalgary Faculty & Staff Support During the COVID-19 Pandemic

     

When visiting ACH for clinical reasons and/or research interactions, participants should be advised what (if any) impact this may have on them in terms of risk and COVID exposure.

Risk communication - consent modifications

New risk information must be communicated in written or oral form before participants visit ACH using a consent form addendum or a discussion script. This should highlight the new information, reference the original consent and provide the participant the choice to either continue with the study or withdraw. Where ongoing consent is obtained orally, it should be documented.

When switching to online meeting tools, the CHREB requests that additional information be provided in the consent regarding data security provisions.

Any changes to study process (recruitment, data collection, consent form) must be submitted as a modification through IRISS. Changes can be implemented to remove immediate risk in advance of REB approval but should be submitted at the earliest opportunity (within 5 business days).

Please contact chreb@ucalgary.ca with any questions.

High Field Development Program Consent Forms have been modified to reflect COVID exposure and risk and have received CHREB approval. 

Adult Consent Form (DOC) | Parent Consent Form (DOC)

 

  1. Risk With Research Interaction Added Onto Existing Clinical Visit

    • Increased time within a health care facility
    • Increased exposure to other people (e.g., patients, participants or people)
    • Privacy and security of the IT/communication platforms used to limit in-person interactions
  2. Risk For Community Volunteers (Research Interactions Not Tied To Existing Clinic)

    • Risks associated with travel (e.g., public transit)
    • Time within a health care facility
    • Exposure to other people
    • Privacy and security of the IT/communication platforms used to limit in-person interactions
  • Research assistant calls participant prior to scan to confirm process of entering the hospital with participant as well as completes AHS DI outpatient screening protocol for symptoms or exposure to COVID-19.
  • On the day of scan, AHS staff at front door screen participant and guardian(s) for symptoms or exposure to COVID-19. No additional screening is required in DI.
  • No COVID-19 positive patients permitted on research scanner.
  • Explain to participants/guardians in advance about our preparations and their assumed risks re COVID-19, using a standard disclosure.
    • The “Information for Families” page on the CAIR website now includes a COVID procedures section for families and participants.
  • Immunocompromised or otherwise high-risk participants, as determined by the research facility medical director, would be considered ineligible to be scanned unless the visit was combined with a clinical visit and deemed clinically necessary for patient management.
  • Starting April 2, 2021, participants can complete the COVID-19 screening online by visiting https://visitationscreening.albertahealthservices.ca  or by scanning the QR code located on posters at the entrance of the hospital. This screening can be completed no more than 4 hours before the participants arrival time.
  • Staff must record the date and arrival time of community members visiting ACH in a contact tracing log to be kept by the PI or staff delegate.
  • Only the minimum number of people required to safely complete the study should be on site
  • Please do not ask participants to arrive between 9:00am - 9:30am or 1:00pm - 1:30pm to avoid congestion at the main entrance.
  • Face masks and appropriate hand hygiene is mandated for anyone entering the facility as per the AHS continuous masking policy.
  • Cloth masks are acceptable until an AHS surgical/procedure mask is provided. Participants and families obtain these at front entrance screening.
  • For all non-staff participants, researchers must use the AHS “Patient and/or Accompanying Adult COVID-19 Transfer Risk Assessment Screening tool”.
  • When scanning is timed with visits to ACH for clinical care, researchers should attempt to escort participants within the hospital.
  1. 3T Procedure

    These points are summarized in a COVID-19 Procedure Checklist PDF

    • A member of the research team must meet participants at the main entrance and escort them to the MR Centre.
    • Access to the MR Centre is through the Diagnostic Imaging main entrance.
    • Only one person in addition to the tech or operator should be in the console room. The console room has a suggested 4-person limit.
    • Participants can remove their masks when being positioned in the scanner and for the duration of the scan. A clean mask will be provided upon completion of the scan.
    • If participants prefer to be masked, then they may use the Vanch brand with nonmetallic nose bridge (see labelled box "MR Safe").
    • Researchers will maintain continuous masking.
    • After the scan, research personnel must escort the participant to the changing room and then to the exit of ACH.
  2. Mock Scanner Procedure

    • A member of the research team must meet participants at the main entrance and escort them to the Mock Scanner room.
    • Mock scanner bookings do not have access to the MR area waiting room.
    • Participants, family members, and/or guardians must continue masking in the Mock Scanner room throughout the entire session.
    • After the session, research personnel must escort the participant to the exit of ACH.
  • If a researcher, student or staff test for COVID-19, follow the instructions in this document (PDF)
    • In addition to the instructions provided in the AHS procedure please inform CAIR leadership, Signe Bray and Perry Radau.
  • If a community volunteer tests positive for COVID-19, and was at ACH during their infectious window, the PI must immediately inform ACH Site Command Post SCP.Calgary.ACH@ahs.ca, cc’ing slbray@Ucalgary.ca and perrry.radau1@ucalgary.ca.
    • Be sure to maintain confidentiality wherever possible and follow the instructions of the ACH Command Post.
  • The PI or their delegate must keep a log of staff and research participant visits to the site including arrival/departure date and time.
  • Each team must have the ability to track and contact staff/participants in the event of potential exposure to COVID-19.
  • Staff must use the swipe card enabled entrance closest to facilitate contact tracing if necessary.

Researchers involved with scanning would need to be trained in the expected IPC procedures they need to follow.

  1. PPE

    • Please watch this video covering hygiene, handwashing and PPE donning and doffing.
    • Please read the PPE FAQ (PDF). Please also see additional information about Personal Protective Equipment (PPE)
  2. Cleaning

    • Cleaning at end of every day of door handles, desks, workstations, control room, etc. in addition to routine cleaning procedures for MR scanner and facility.
    • Cavi wipes should be used to disinfect surfaces and objects.

More Information

Please email Dr. Signe Bray (slbray@ucalgary.ca) and Dr. Perry Radau (perry.radau1@ucalgary.ca)  with any questions, comments, or concerns regarding the CAIR relaunch.

How to Wear a Mask

PDF - How to Wear a Mask

Hygiene, Hand-Washing & PPE Donning And Doffing

Video - Hygiene, Hand-Washing & PPE Donning And Doffing

Personal Protective Equipment (PPE)

PPE FAQ PDF