University of Calgary
UofC Navigation

Legal, research services

Submitted by aedowd on Fri, 02/19/2016 - 2:32pm

The Cumming School of Medicine’s Legal, Research Services, team (CSM legal) provides legal review of contracts and agreements. The team can assist with drafting, negotiation and execution. Submit a new contract for review and signing by designated University of Calgary authorities, or learn more by checking out the tabs below. 

Training

For those who have recently attended a training session, presentation slides are available by logging into the contract management system. They can be found in the right-hand column under "resources."

At this time, no training courses are scheduled. If you're interested in attending a session, please contact csmlegal@ucalgary.ca,

How it works

Contracts must be submitted through CSM legal’s contact management system. You can do this by clicking on the red button at the top of this page. Please note that Internet Explorer 7 or above, and a University of Calgary IT account is required to use the system. If you need help aquiring any of these, refer to the contact section.

Once you submit your contract, CSM legal will:

  • Review, negotiate and finalize the legal terms of the contract
  • Review and approve contract budgets with respect to institutional costs, including overhead
  • Ask the principle investigator (PI) to complete an internal approval form
  • Facilitate all required signatures from designated authorities
  • Provide a fully executed copy of the contract to each party
  • Submit project number request to research accounting for the corresponding contracts

Contract and agreement types

Frequently asked questions

For additional questions, please refer to our frequently asked questions document (PDF).  

Q: Are you still receiving contracts for review through email?
A: No, we are not. All agreements should be submitted using our online tool. To access the tool, click on the red button at the top of the page.  

Q: I cannot access the online tool, what do I do?
A: In order to access the online tool, you need Internet Explorer 7 or higher, and a University of Calgary IT account. If you need help acquiring these, contact the IT support centre at 403-220-5555 or itsupport@ucalgary.ca.

Q: I have saved and submitted the agreement, but I can't see it.
A: Make sure you have listed yourself as a co-ordinator. If there will be multiple people checking the status of the agreement, they should all be listed as co-ordinators.  

Q: What is subject to overhead?
A: All funded research is subject to overhead, with the exception of tri-council funded research and philanthropic funds. To determine the exact percentage that should be paid for overhead, please refer to the University of Calgary's overhead procedures. All items in the budget will be subject to the applicable overhead with the exception of fees associated with the research ethics board.

Q: When do I have to close a project?
All clinical research studies need to be closed out when archiving is collected before any money can be transferred to the residual project code by RTA. However, CSM Legal is no longer processing closures. For assistance on completing a project closure, please contact cccr@ucalgary.ca.  

Contacts

General inquiries
Tyler Sacrey
csmlegal@ucalgary.ca
403-210-7813

Urgent matters
Veronica de la Rosa
Manager
403-210-7754
Contract status (clinical research)
Shirley Ho
cccrlgl@ucalgary.ca

Contract status (non-clinical research)
Farzana Gohar or Aga Kular
medlegal@ucalgary.ca

Execution status (clinical and non-clinical research)
csmlegal@ucalgary.ca

Budget, overhead and archiving
Sarah Ullah
finanlgl@ucalgary.ca

IT service centre
403-220-5555
itsupport@ucalgary.ca