Frequently Asked Questions

Below you will find answers to our most commonly asked questions. We ask you review these in-depth, if you still have questions contact our office.

No, we are not. All agreements should be submitted using our online tool. To access the tool, visit the Submit an Agreement for Review page.

All funded research is subject to overhead, with the exception of tri-council funded research and philanthropic funds. To determine the exact percentage that should be paid for overhead, please refer to the University of Calgary's overhead procedures. All items in the budget will be subject to the applicable overhead with the exception of fees associated with the research ethics board.

In order to access the online tool, you need Microsoft Edge, and a University of Calgary IT account. If you need help acquiring these, contact the IT support centre at 403-220-5555 or itsupport@ucalgary.ca.

Make sure you have listed yourself as a coordinator. If there will be multiple people checking the status of the agreement, they should all be listed as coordinators. 

For assistance on completing a clinical project closure, please contact cccr@ucalgary.ca.

For ‘Clinical’ research you may contact the Centre for Clinical Research Finance at finanlgl@ucalgary.ca to inquire.

For ‘Non-Clinical” research, the appropriate overhead amounts can be found within the Research Overhead Procedure.

An agreement is shared by CSM Legal with all parties involved and if funded, forwarded to our Project Maintenance team for a project set-up or update. Once the project is set-up, you will receive a notification regarding same. 

You should submit your documents as early as you can. The legal review and negotiations can take months, and in extreme cases, even years. To avoid delay of your research, the earlier you submit the better.

You can find the University of Calgary’s Confirmation of Legal Entity status here.

Researchers are responsible for knowing the policies and procedures of research conducted at the University. Such policies can be found here.

This often occurs when the University of Calgary is a lead/coordinating site in a multi-site study. 

If this scenario applies to you, please contact csmlegal@ucalgary.ca referencing your need for a “SUB-00” and we will provide you instructions for submitting within SharePoint.

Once you have made your submission, you can monitor the progress of your application in SharePoint under “My Submitted Contracts.” This will keep you updated on the most recent activity on your application. To see the latest actions on your agreement click on "view entries."

If, after reviewing the Types of Agreements page, you still do not know, please contact csmlegal@ucalgary.ca with the subject line “Agreement Type Inquiry” and explain your matter in as much detail as necessary.

Submit an agreement for review

To submit an agreement for review, you must sign into SharePoint and complete the submission form.

Login to SharePoint

Submit a non-standard document for review

If you have received or need to submit a document that falls outside of the types of agreements our office handles (including reports or certifications), please use our new Forms Portal so we can direct you appropriately.

Access the Forms Portal