Abstract Submission Guidelines

Abstract Submission Timeline

• Submission opens: June 15, 2026, at 09:00
• Submission closes: September 1, 2026, at 23:59

Note: All deadlines are based on Mountain Daylight Time (UTC–6).
 

Formatting Requirements

All abstracts must use the official BIW 2027 Word template without altering fonts, margins, or structure.

• Layout: 11-point Calibri, single-spaced, on 8.5" × 11" paper with 2 cm (¾ inch) margins.
• Word Limit: The body of the abstract must not exceed 250 words.
• Sections: Use only the required headings: Background, Methods, Results, and Conclusions. Do not add or remove sections.
• Visuals: Figures and tables are permitted but must fit within the single-page template.

Abstract Title and Authors

• Title: Must be fully capitalized, concise, and clearly describe the work.
• Authors: List all authors with the presenting author underlined.
• Affiliations: Use superscript numbers to link authors to their Department, Institution, City, and Country
   

Submission Process

1. Download the Word (.docx) template from the header above.
2. Complete your abstract within the provided sections.
3. Export your abstract as a PDF (recommended file size < 5 MB).
4. Rename your file using the format: LastName_FirstName_Abstract.pdf
5. Upload the PDF via the submission portal.

For assistance during submission, contact: biw@ucalgary.ca.
 

Notification of Acceptance

Notifications will be emailed to presenting authors by Thursday, October 15, 2026. Presenting authors are responsible for informing co-authors of the decision.

• Registration Requirement: Presenting authors must be registered for BIW 2027 by Friday, November 20, 2026, to ensure their abstract is included in the official program.

Top-ranked trainee abstracts may be invited for mini-talk presentations in addition to their poster presentations.
 

Poster Presentation Specifications

• Orientation: Must be Landscape orientation.
• Dimensions: Maximum 1.5 m (5 ft) wide x 1.2 m (4 ft) tall.
• Legibility: Content, including figures and tables, must be legible from 1.5 m (5 ft) away.
  • Recommendation: Use a minimum body font size of 24pt.
• Permissions: Authors are responsible for obtaining permissions for any images or data included.

Presenting authors are expected to be available at their posters during the scheduled sessions to engage with attendees and the Committee. Detailed mounting instructions and session assignments will be provided in the acceptance notification.

Questions?

If you have any questions regarding the abstract submission or requirements, please contact the organizing committee at: biw@ucalgary.ca