Undergraduate Studentship Payments

Undergraduate Health & Science Education Office c/o O'Brien Centre for the BHSc office (G503, HSC)

Important Notice regarding SIN number and Date of Birth information:

Any non-UofC student who does not have a UCID number will receive a confidential email on how to securely enter their own SIN or date of birth to complete the Template Base Hire process for any studentship payment entry.  SIN and birth date information is NO LONGER collected through an appointment form (please see NEW Undergraduate Studentship Payments Form).

Important Information for Summer Studentships and COVID-19:

Due to the COVID-19 situation, supervisors must include the summer students in a Workplace Safety Plan if the students will be on campus and in labs.


RVST 598 Course

All summer students are termed as Student Researchers and will be registered into an appropriate RVST 598 course based on the term of their summer studentship placement.  

Non-UofC students will be required to complete an online registration form for “Open Studies” through an online invitation (which is individual to a student and contains a token that gives them access to apply to only the program identified for them). However, this does NOT give the student admission to the University of Calgary. The sole purpose of completing the “Open Studies” application is to allow the student to be temporarily classified as a Student Researcher with the University of Calgary for the Spring/Summer 2021. The student will then be manually registered for the RVST course.

Current UofC students participating in a summer studentship will be manually registered into an applicable RVST 598 course based on the term of their studentship placement/award shortly after their studentship details are processed into the payroll system through the UHSE office.  Students can log into their Student Centre to confirm their RVST course registration.  This is NOT a formal course and is only used to provide summer students appropriate liability and WCB coverage (see below).

IMPORTANT:

If you have students/are a current UofC student who will be graduating from the University of Calgary during the upcoming June (Spring) convocation (in-person ceremony postponed) you MUST notify the UHSE office (Kate McGillis at kfmcgill@ucalgary.ca) of this status so that appropriate oversight through Enrolment Services can be arranged to ensure no issues affect this convocation/graduation status.

Maintaining your registration in this RVST 598 shell course for the duration of your summer studentship placement ensures that undergraduate students holding research awards are eligible for liability insurance and Workers’ Compensation coverage. It also recognizes a student's specific studentship award (if applicable) on their student transcript (ie. Alberta Innovates, NSERC USRA, OCSS, ACF, PURE, Cumming School of Medicine (Supervisor research grant funded studentship), etc.). Please note that no grade will be received for RVST 598, no tuition will be charged and this course is not applicable towards any degree program.