GSE Resources

The Faculty of Graduate Studies (FGS) hosts information for graduate student supervisors, including:

  • Supervisory policies governing faculty and students
  • Best practice guidelines
  • Resources for supervisor responsibilities
  • Supervisory and student development tools 

Are you a new faculty member interested in supervising students?

Please forward an up-to-date CV (including supervisory and examiner experience) to the relevant program's Graduate Program Administrator (GPA) who will assist you with the application process. Once you have been approved for supervisory privileges, you will be invited to attend the FGS workshop for new supervisors. Approval and attendance at the New Supervisors workshop are required before you can start to supervise graduate students. 

Add yourself to the Supervisory Database by filling out the Supervisor Profile Form

If your PhD student began their program after September 2015 or if your Master's student transferred to the PhD after that date, they will fall under the new CSM Candidacy Process. 

The GSE Office holds regular Supervisor Candidacy workshops each year and the most recent workshop slides are available here

The resources found here are specific to the office of Graduate Science Education at the Cumming School of Medicine.  These documents relate to policies and procedures that are in addition to the Faculty of Graduate Studies requirements.

Questions, comments or concerns should be addressed to your Graduate Program Administrator, Graduate Program Director or the Associate Dean of Graduate Science Education.


GSE Funding Policy

Learn more about the funding policy for graduate students in programs offered through Graduate Science Education.

 


Programs Handbook

This handbook combines all the programs into one document.  Common requirements are listed first and program specific requirements are contained within appendices.


Neutral Chair Guidelines

This document provides policy and procedure guidelines for faculty acting as a Neutral Chair for exams including Candidacy and Thesis Oral defenses.


Instructors | Academic Calendar

This links to the University Calendar which includes the start and end dates of courses for the upcoming terms, including university closure dates (statutory holidays and mid-term breaks) as well as the examination dates.


Writing Effective Scholarship Reference Letters

Scholarship reference letters are critical for the success of a student’s application. Dr. David Hansen has a few tips to share with supervisors for how to write effective scholarship reference letters.

Writing and Defense of Thesis

Supervisors are responsible for setting up their students' examinations. Please see information on the requirements below.

It is recommended that you take a look at the Faculty of Graduate Studies website for additional information about your thesis and your thesis defence.

Once you have completed your research you need to request and complete the Permission to Write Form from your Supervisory Committee.  This form needs to be submitted to your Graduate Program Administrator for your records.

For instructions on preparing your thesis and submitting it, refer to the Thesis Section on the Faculty of Graduate Studies website. Thesis templates can also be found there. 

CHS Guidelines for Manuscript Based Thesis

GI/IM/MID Guidelines for Manuscript Based Thesis

The oral defense of your thesis is an FGS requirement.  Please review the Examinations section on the FGS website for full details on the policy and rules for examinations

To set up your thesis defense the following need to be completed:

MSc:

  • Research Integrity Day
  • Courses required for degree completed meeting the minimum 3.0 gpa requirement
  • Supervisor/Committee indication that thesis is ready to defend
  • Submission of Request to Set Up Thesis Defense Form (minimum of six weeks prior to proposed defense date)

If any of the above are not complete you will not be approved to move forward to defense. Note: The six-week deadline to submit the Request to Set Up Thesis Defense Form is a firm deadline.

PhD:

  • Research Integrity Day
  • Courses required for degree completed meeting the minimum 3.0 gpa requirement
  • Candidacy Examination Successfully Completed
  • Supervisor/Committee indication that thesis is ready to defend
  • Submission of Request to Set Up Thesis Defense Form (minimum of eight weeks prior to proposed defense date)

If any of the above are not complete you will not be approved to move forward to defense. Note: The eight-week deadline to submit the Request to Set Up Thesis Defense Form is a firm deadline.

Students must apply for convocation prior to their Oral Defense.  Typically the application is due at the beginning of the term in which the Convocation Ceremony will occur and can be submitted through your MyUofC Student Centre.  Review the criteria to be cleared for convocation to make sure you don’t miss the deadlines.

If your PhD student began their program after September 2015 or if your Master's student transferred to the PhD after that date, they will fall under the new CSM Candidacy Process. 

The GSE Office holds regular Supervisor Candidacy workshops each year

We will be providing training for those with supervisory privileges in the MDCH program. Supervisors are encouraged to attend all session either in-person, via Adobe Connect or watching recordings of the session. If you have specific questions, please contact chsgrad@ucalgary.ca

*Please note - the information in these sessions is targeted towards the MDCH program only.

Supervisory Workshop (August 30, 2017) | Recorded Session (TBA) |