Residency Policies & Guidelines

Policies and Operating Standards

Residents & Fellows

  1. Accommodation

  1. Code of Conduct

    UofC Cumming School of Medicine Policies

    UofC Code of Conduct

    CMA Policies

    CPSA Policies

    • CPSA Code of Conduct - cpsa.ca
    • CPSA Standards of Practice - cpsa.ca
    • CPSA Advice to the profession (Social Media) - cpsa.ca

  1. Electronic Resources and Information Policy

  1. Fatigue Risk Management Operating Standard

  1. CSM Inclusive Language and Images Policy

    • CSM Inclusive Language and Images Policy - Click Here

  1. Learner Wellness Operating Standard

    • Operating Standard on Learner Wellness - Click Here

  1. Managing Students During Communicable Disease Outbreaks

    • Managing Students during Communicable Disease Outbreaks - Click Here

  1. Photography and Filming Consent

    Photography and filming of identifiable individuals on and off campus. 

    Photography of an identifiable individual (e.g. a head shot) that may be used for marketing or advertising purposes always requires written consent from the subject using the university photo release and consent forms below. Photo/video consent forms must be retained for ten years past last use, in accordance with the university retention rule for waivers of liability. 

    Additional information and consent forms can be found here:

  1. Provision of Virtual Care Operating Standard

    • Provision of Virtual Care Operating Standard - Click Here

  1. Role of Medical Learners in Obtaining Informed Consent

    • PGME Guidelines for Role of Medical Learners in Obtaining Informed Consent - Click Here

  1. Role of Learners - Large Scale Public Health Emergencies

    • Role of Learners - Large Scale Public Health Emergencies - Click Here

  1. Safe Learning Environment

    • Do you have concerns about the safety of your learning environment?
    • Do you need to speak to someone confidentially about harassment or bullying?
    • Reach out to our Directors of Resident Support (DRS) pgme.drs@ucalgary.ca
    • You will be contacted within 24 hours
    • Meet your Directors of Resident Support - Click Here

  2. Safe Learning Environment Operating Standard

    • Safe Learning Environment Operating Standard - Click Here
    • Safe Learning Environment Operating Standard Appendix - Click Here

    Links and Resources:

    1. Alberta Human Rights Act
    2. https://ucalgary.ca/pdri
    3. https://www.ucalgary.ca/sexual-violence-support
    4. University of Calgary Policy on Harassment  
    5. CPSA Reference for Disruptive Physician Behavior
    6. CMA Code of Ethics and Professionalism  
    7. University of Calgary Policy on Sexual and Gender Based Violence 

  1. Trainee Redeployment

Residents Only

  1. Appeals

    A resident wishing to submit an appeal must follow the PGME Resident Appeals Policy.  

  1. Assessment and Promotion

    The PGME Committee has approved the Resident Assessment Policy. 

    IMG Bi-Annual Performance Evaluations - as per the agreement between the Office of PGME and the Saudi Arabian Cultural Bureau, the following performance evaluations must be completed every six months for all trainees sponsored by the Saudi Arabian Cultural Bureau. Deadlines are July 31st (evaluation for January 1 - June 30) and January 31st (evaluation for July 1 - December 31).

    The Program Director or supervisor, responsible for the evaluation, AND the trainee MUST sign the evaluation.

  1. Extender

    College of Physicians & Surgeons of Alberta Policy to Permit Educational Register Members to work as Physician Extenders.

    For further information, please visit the CPSA website: cpsa.ca/eligibility/physician-extender

     

    Postgraduate Medical Education

     

  1. Leaves of Absence

    Circumstances that qualify residents for leaves of absence include maternity/paternity/adoption, parental leave, sick leave, special leave (compassionate), educational leave, and other leaves at the discretion of the Associate Dean, PGME.

  1. Remediation, Probation & Dismissal

    The Resident Promotion, Remediation, Probation & Dismissal Policy has been approved by the PGME committee.

  1. Residents as Subjects

     

  1. Resident Safety

    Residents have the right to a safe environment during their residency training including physical, emotional and professional security. 

     

  1. Resident Selection

    • Residency Training Position Selection Operating Standard - Click here
    • Interview Guidance to Programs - Click here

  1. Re-Entry Residency Position PGME Procedures Policy

    • PGME Policy on Re-Entry to Residency Training - Click Here
    • PGME Re-Entry Procedures - Click Here

  1. Role of Learners - Communicable Disease Outbreaks Operating Standard

    • Role of Learners During Large Scale Communicable Disease Outbreaks - Click Here

  1. Supervision of Residents

    This is a general guideline from the Postgraduate Medical Education Committee.  It is expected that Residency Training Programs will also have more specific policies that reflect the unique needs of each discipline.

  1. Social Media

  1. Transfers

    When a resident concludes that a transfer to another Residency Training Program might be beneficial, the Resident and the Program Director must be assured that the request to transfer is managed in an objective, fair, equitable and confidential manner.

  2. External Transfers

    The Association of Faculties of Medicine of Canada has produced National Guidelines for trainees wishing to transfer from one Canadian University to another. These guidelines are intended to provide a transparent process that is clear to both the Resident and Universities involved. Prior to engaging in discussion regarding a transfer, it is the responsibility of the Resident to review the national guidelines as well as his or her home school’s transfer guideline / policy.

    External Transfer requests (both incoming and outgoing) should be sent to the PGME Registration and Administration Manager. 

  3. Internal Transfers

    All U of C Residents interested in transferring to another program at the University of Calgary will be required to participate in the new Internal Transfer Match.  The Internal Transfer Match was developed in 2016 to ensure that all trainees interested in a transfer are provide an equal opportunity to apply for available positions. 

    Important Points to note: 

    • Applications for transfer will only be accepted during the application period. The application period will be open for 3 weeks, once a year in December/January.   Should you miss the application deadline, trainees will need to wait until the next application period to apply. 
    • Residents will be notified via email when the application cycle will be open.
    • Only complete applications will be reviewed. Application requirements and instructions are listed on the Internal Transfer Match Application form. 
    • Trainees who entered via the AIMG program may only seek transfers to other programs at the University of Calgary that accept AIMG residents.

    Application cycle will be open from December 15, 2022 – January 5, 2023
    The programs with capacity to receive a transfer this cycle are listed below.
    Core Programs:
    • Anatomical Pathology
    • Emergency Medicine
    • General Surgery
    • Internal Medicine
    • Neurosurgery
    • Obstetrics & Gynecology
    • Pediatrics
    • Plastic Surgery
    • Psychiatry
    • Vascular Surgery
    Subspecialty programs:
    • Forensic Psychiatry
    • Infectious Diseases
    • Palliative Care
    • Pediatric Gastroenterology
    • Pediatric Respirology

    Note: to be eligible to transfer to a subspecialty program, you must have completed the corresponding prerequisite core program.

    University of Calgary Resident Transfer Policy

    Internal Transfer Match Application Form

    Further inquires on the Internal Transfer Match can be made to pgmetransfers@ucalgary.ca. 

  1. Teacher Assessment

  1. Vacation

    Vacation is important to maintain physical, mental and emotional well being.

    Vacation Operating Standard

    ARTICLE 20: VACATION

    20.01 Vacation Entitlement a) Resident Physicians are entitled to twenty (20) days of paid vacation time per Appointment Year. Such vacation shall be pro-rated for part-time Resident Physicians (see Article 36). - 13 - b) In the unusual circumstance where a Resident Physician has an appointment of less than one (1) year, the Resident Physician shall receive vacation entitlement calculated as follows: (# of days within appointment/365) x 20 = vacation (rounded to the nearest half day) c) If a Resident Physician takes the annual allotment of vacation then does not complete the Appointment Year, AHS may recover excess monies paid from the Resident Physician.

    20.02 Vacation Scheduling a) Vacation shall be taken at a time that is mutually agreed upon between the Resident Physician and the Program Director. If a mutually agreed time cannot be identified, the Program Director shall schedule the vacation period and shall provide the Resident Physician with at least eight (8) weeks’ notice. b) Vacation is typically taken in any combination of weekly segments up to a maximum of four (4) weeks that is mutually agreed upon between the Resident Physician and the Program Director. Vacation periods may be less than one full week at the discretion of the Program Director. c) Applications for vacation shall be made in writing to the Program Director a minimum of eight (8) weeks in advance in order to ensure appropriate service coverage. d) The Program Director shall make a reasonable effort to accommodate the Resident Physician’s request for vacation time. e) The Program Director shall confirm approval or denial of the vacation request in writing within fourteen (14) days of receiving the request. f) The Program Director shall advise AHS of approved vacation time.

    20.03 Vacation Time a) Vacation shall be taken within the Appointment Year. b) Vacation Payout – If a Resident Physician is unable to take their annual allotment of vacation because of service commitments, the Resident Physician shall be paid in lieu for unused vacation time. After appropriate review, such payment shall be made in the pay period following the end of the Appointment Year. c) Dispute – Any dispute or disagreement between a Resident Physician and the Program shall be referred to the relevant Associate Dean who will consult with PARA and AHS before making a final decision.

    20.04 Vacation days will not be consumed by: · PARA Business (Article 8) · Maternity/Parental Leave (Article 11) · Educational Leave (Article 12) · Exam and Study Leave (Article 13) - 14 - · Special Leave (Article 14) · Compassionate Leave (Article 15) · Bereavement Leave (Article 16) · Sick Leave (Article 17) · Named Holidays (Article 21) · Winter Break (Article 21) · Flex Days (Article 22) · Weekdays where no shift has been scheduled

    For further information: para-ab.ca/residentphysicianagreement

     

Fellows Only

  1. Clinical Fellows Policy