Residency Policies & Guidelines

Policies and Operating Standards

Residents & Fellows

  1. Accommodation

  1. Code of Conduct

    UofC Cumming School of Medicine Policies

    UofC Code of Conduct

    CMA Policies

    CPSA Policies

    • CPSA Code of Conduct - cpsa.ca
    • CPSA Standards of Practice - cpsa.ca
    • CPSA Advice to the profession (Social Media) - cpsa.ca

  1. Electronic Resources and Information Policy

  1. Fatigue Risk Management Operating Standard

  1. CSM Inclusive Language and Images Policy

    • CSM Inclusive Language and Images Policy - Click Here

  1. Learner Wellness Operating Standard

    • Operating Standard on Learner Wellness - Click Here

  1. Managing Students During Communicable Disease Outbreaks

    • Managing Students during Communicable Disease Outbreaks - Click Here

  1. Photography and Filming Consent

    Photography and filming of identifiable individuals on and off campus. 

    Photography of an identifiable individual (e.g. a head shot) that may be used for marketing or advertising purposes always requires written consent from the subject using the university photo release and consent forms below. Photo/video consent forms must be retained for ten years past last use, in accordance with the university retention rule for waivers of liability. 

    Additional information and consent forms can be found here:

  1. Provision of Virtual Care Operating Standard

    • Provision of Virtual Care Operating Standard - Click Here

  1. Role of Medical Learners in Obtaining Informed Consent

    • PGME Guidelines for Role of Medical Learners in Obtaining Informed Consent - Click Here

  1. Role of Learners - Large Scale Public Health Emergencies

    • Role of Learners - Large Scale Public Health Emergencies - Click Here

  1. Safe Learning Environment

    • Do you have concerns about the safety of your learning environment?
    • Do you need to speak to someone confidentially about harassment or bullying?
    • Reach out to our Directors of Resident Support (DRS) pgme.drs@ucalgary.ca
    • You will be contacted within 24 hours
    • Meet your Directors of Resident Support - Click Here

  2. Safe Learning Environment Operating Standard

    • Safe Learning Environment Operating Standard - Click Here
    • Safe Learning Environment Operating Standard Appendix - Click Here

    Links and Resources:

    1. Alberta Human Rights Act
    2. https://ucalgary.ca/pdri
    3. https://www.ucalgary.ca/sexual-violence-support
    4. University of Calgary Policy on Harassment  
    5. CPSA Reference for Disruptive Physician Behavior
    6. CMA Code of Ethics and Professionalism  
    7. University of Calgary Policy on Sexual and Gender Based Violence 

  1. Trainee Redeployment

Residents Only

  1. Appeals

    A resident wishing to submit an appeal must follow the PGME Resident Appeals Policy.  

  1. Assessment and Promotion

    The PGME Committee has approved the Resident Assessment Policy. 

    IMG Bi-Annual Performance Evaluations - as per the agreement between the Office of PGME and the Saudi Arabian Cultural Bureau, the following performance evaluations must be completed every six months for all trainees sponsored by the Saudi Arabian Cultural Bureau. Deadlines are July 31st (evaluation for January 1 - June 30) and January 31st (evaluation for July 1 - December 31).

    The Program Director or supervisor, responsible for the evaluation, AND the trainee MUST sign the evaluation.

  1. Extender

    College of Physicians & Surgeons of Alberta Policy to Permit Educational Register Members to work as Physician Extenders.

    For further information, please visit the CPSA website: cpsa.ca/eligibility/physician-extender

     

    Postgraduate Medical Education

     

  1. Leaves of Absence

    Circumstances that qualify residents for leaves of absence include maternity/paternity/adoption, parental leave, sick leave, special leave (compassionate), educational leave, and other leaves at the discretion of the Associate Dean, PGME.

  1. Remediation, Probation & Dismissal

    The Resident Promotion, Remediation, Probation & Dismissal Policy has been approved by the PGME committee.

  1. Residents as Subjects

     

  1. Resident Safety

    Residents have the right to a safe environment during their residency training including physical, emotional and professional security. 

     

  1. Resident Selection

    • Residency Training Position Selection Operating Standard - Click here
    • Interview Guidance to Programs - Click here

  1. Re-Entry Residency Position PGME Procedures Policy

    • PGME Policy on Re-Entry to Residency Training - Click Here
    • PGME Re-Entry Procedures - Click Here

  1. Resident Travel and Life Support Course Reimbursements

    • Resident Life Support Course Reimbursements - Click Here
    • Resident Travel Approval and Reimbursement - Click Here

  1. Role of Learners - Communicable Disease Outbreaks Operating Standard

    • Role of Learners During Large Scale Communicable Disease Outbreaks - Click Here

  1. Supervision of Residents

    This is a general guideline from the Postgraduate Medical Education Committee.  It is expected that Residency Training Programs will also have more specific policies that reflect the unique needs of each discipline.

  1. Social Media

  1. Transfers

    When a resident concludes that a transfer to another Residency Training Program might be beneficial, the Resident and the Program Director must be assured that the request to transfer is managed in an objective, fair, equitable and confidential manner.

  2. External Transfers

    The Association of Faculties of Medicine of Canada has produced National Guidelines for trainees wishing to transfer from one Canadian University to another. These guidelines are intended to provide a transparent process that is clear to both the Resident and Universities involved. Prior to engaging in discussion regarding a transfer, it is the responsibility of the Resident to review the national guidelines as well as his or her home school’s transfer guideline / policy.

    External Transfer requests (both incoming and outgoing) should be sent to the PGME Registration and Administration Manager. 

  3. Internal Transfers

    Current Residents interested in transferring to another program at the UofC are required to participate in the internal transfer process, which was developed to ensure that trainees are provided equal opportunity to apply for available positions.

    Application cycle will be open from Dec 15, 2023–Jan 5, 2024
    The programs with capacity to receive a transfer this cycle are listed below.
    Core Programs:
    • Anesthesiology
    • Neurosurgery
    • Pediatrics
    • Physical Medicine & Rehabilitation
    • Otolaryngology

    Subspecialty programs:
    • Clinical Pharmacology & Toxicology
    • General Internal Medicine
    • Medical Oncology

    For subspecialty transfer, you must have completed the corresponding core program.

    Applications are only accepted during the application period. Only complete applications will be reviewed. Requirements and instructions are listed in the application form.

    U of C Resident Transfer Policy

    Internal Transfer Match Application Form

    For further inquires: pgmetransfers@ucalgary.ca

  1. Teacher Assessment

  1. Vacation

    Vacation is important to maintain physical, mental and emotional well being.

    Vacation Operating Standard

    ARTICLE 20: VACATION

    For further information: para-ab.ca/residentphysicianagreement

     

Fellows Only

  1. Clinical Fellows Policy

  1. Roles and Responsibilities of a Clinical Fellowship Program Director