Overview and Benefits
Manage your studies from start to finish.
To continue to improve the efficiency and quality of clinical trials conducted at the University, we implemented the OnCore clinical trial management system (CTMS). This system supports clinical research teams and allows for enhanced study management, robust and flexible reporting, participant tracking and the management of study finances—all in one place.
What is OnCore?
The OnCore CTMS is a secure web-based system that centralizes aspects of clinical trial administration. Used at both the institutional and the individual investigator/study team level, the system acts as a single platform to track subject progress, study-related documents, study calendars and budget information for past and current research.
Best of all, OnCore can be used in any way that adds value to your study team. From staying on top of participant scheduling to managing research staff, OnCore helps streamline the administrative and operational aspects of trials so you can focus on what matters most—your research.
What are the benefits of using OnCore?
- Simple, efficient and streamlined administration of clinical trials
- Centralized management of start-up tasks/timelines (no more spreadsheets!)
- Robust participant engagement, including visit scheduling and consent collection
- Improved regulatory compliance
- Integrations with other systems for information sharing and automation of tasks
- More efficient management of clinical research staff resources
- Improved financial monitoring, including sponsor and AHS invoicing
- Streamline our staff's clinical research workflows to improve efficiency (specifically with study startup and contract/budget negotiations)
- Provide greater oversight and support for the numerous clinical trials conducted across our institution
Benefits by Role:
OnCore provides a central and shared system for staff to collaborate on key trial activities. This includes coordinating start-up tasks, managing participants/scheduling visits and documenting trial activities.
Enhanced financial capabilities, including the ability to price studies, build budgets, generate invoices, reconcile payments, and produce custom reports.
OnCore allows investigators to streamline their study operations, define workflows, assign tasks to staff, track progress and demonstrate investigator oversight.
Through OnCore, patients and participants benefit from enhanced engagement and safety during their trial participation. Robust scheduling capabilities contribute to an improved patient experience that may also result in fewer missed visits.
OnCore allows managers to stay on top of study activities without the need to juggle multiple documents and systems. This includes the ability to generate detailed reports across studies and at a research group/department or institutional level.
A dedicated audit and monitoring console allows staff to document regulatory reviews and associated findings within the system.
Benefits by Study Activity:
The Provincial OnCore Support Team (POST) builds your budgets for you. OnCore provides the ability to draft detailed budgets and price studies, helping streamline sponsor budget negotiations and approvals.
OnCore provides tremendous value during the study start-up phase by centralizing the coordination of key activities for the entire study team. Users can enable Custom Task Lists to track submissions and assign study tasks to staff members or use the protocol calendar to plan staff and resource needs.
OnCore also integrates with ethics (IRISS), so submissions can be tracked in a central location.
OnCore provides a full suite of tools to manage a trial throughout its lifecycle. This includes tools to coordinate participant enrollment and scheduling, monitor study progress, and even track metrics to gauge the efficiency of your team.
As study milestones and visits/procedures are completed, use OnCore to generate sponsor invoices and reconcile received payments. Use the Vendor Payables module to track outstanding payments and manage study financials.
OnCore allows users to easily update subject calendars to a new version. Smart functionality helps address the impacts of these changes by identifying which participants need to be reconsented (automatically flagging them as "reconsent required").
Need a quick overview of your accruals? Want to know your research group’s trial revenues? Interested in tracking your study team's progress or need to produce a status report? OnCore Insights allows users to generate custom reports at the study, team, and department level.