Policies and Operating Standards

Policy Name	Applicable for	Applicable Documents	Keywords
Accommodation	Residents and Fellows	Resident Accommodation Policy Resident Accommodation Form Resident Fitness for Work Form	Accommodations, Support, Leave of absence, Protected ground, Wellness
Code of Conduct	Residents and Fellows	UofC Cumming School of Medicine Policies Professional Standards for Faculty Members and Learners UofC Code of Conduct UofC Code of Conduct - Human Resources CMA Policies CMA Policy on Medical Professionalism CMA Code of Ethics CPSA Policies CPSA Code of Conduct CPSA Standards of Practice CPSA Advice to the profession (Social Media)
Electronic Resources and Information	Residents and Fellows	Electronic Resources and Information Policy AHS Electronic Policy
Fatigue Risk Management	Residents and Fellows	Fatigue Risk Management Fatigue Risk Management Toolkit	Fatigue, Risk, Safety, Wellness, Support, Duty Hours, Sleep
CSM Inclusive Language and Images	Residents and Fellows	CSM Inclusive Language and Images Policy
Learner Wellness	Residents and Fellows	Operating Standard on Learner Wellness	Well-Being, Wellness, Safety, Support
Managing Students During Communicable Disease Outbreaks	Residents and Fellows	Managing Students during Communicable Disease Outbreaks
Photography and Filming Consent	Residents and Fellows	Photography of an identifiable individual (e.g. a head shot) that may be used for marketing or advertising purposes always requires written consent from the subject using the university photo release and consent forms below. Photo/video consent forms must be retained for ten years past last use, in accordance with the university retention rule for waivers of liability. Additional information and consent forms can be found here
Provision of Virtual Care	Residents and Fellows	Provision of Virtual Care Operating Standard	Virtual, Patient, Safety, Clinical, Consent
Role of Medical Learners in Obtaining Informed Consent	Residents and Fellows	PGME Guidelines for Role of Medical Learners in Obtaining Informed Consent	Consent, Informed, Clinical, MRHP
Role of Learners - Large Scale Public Health Emergencies	Residents and Fellows	Role of Learners - Large Scale Public Health Emergencies	Safety,Precautions, Response Codes
Safe Learning Environment	Residents and Fellows	Safe Learning Environment Do you have concerns about the safety of your learning environment? Do you need to speak to someone confidentially about harassment or bullying? Reach out to our Directors of Resident Support (DRS) You will be contacted within 24 hours Safe Learning Environment Operating Standard Safe Learning Environment Operating Standard Safe Learning Environment Operating Standard Appendix Links and Resources: Alberta Human Rights Act https://ucalgary.ca/pdri https://www.ucalgary.ca/sexual-violence-support University of Calgary Policy on Harassment CPSA Reference for Disruptive Physician Behavior CMA Code of Ethics and Professionalism University of Calgary Policy on Sexual and Gender Based Violence	Safety, Wellness, Harassment, Reporting, Support, Discrimination
Trainee Redeployment	Residents and Fellows	Principles for Trainee Redeployment
Appeals	Residents	A resident wishing to submit an appeal must follow the PGME Resident Appeals Policy. Resident Appeals Policy Resident Appeals Timeline	Performance, Dismissal, Failed, Assessment
Assessment and Promotion	Residents	The PGME Committee has approved the Resident Assessment Policy. Resident Assessment Policy Resident Promotion Policy IMG Bi-Annual Performance Evaluations - as per the agreement between the Office of PGME and the Saudi Arabian Cultural Bureau, the following performance evaluations must be completed every six months for all trainees sponsored by the Saudi Arabian Cultural Bureau. Deadlines are July 31st (evaluation for January 1 - June 30) and January 31st (evaluation for July 1 - December 31). Division of Medicine Form - to be submitted by Saudi trainees registered in non-surgical training programs. Division of Surgery Form - to be submitted by Saudi trainees registered in surgical training programs. The Program Director or supervisor, responsible for the evaluation, AND the trainee MUST sign the evaluation.	Feedback, Expectations, Performance, 75% Success, Expectations, Progressing, Waiver of Training
Extender	Residents	College of Physicians & Surgeons of Alberta Policy to Permit Educational Register Members to work as Physician Extenders. CPSA Physician Extender Policy For further information, please visit the CPSA website: cpsa.ca/eligibility/physician-extender Postgraduate Medical Education Operating Standard on Extender Shifts	Moonlight, Practice permits, Liability protection, Wellness, Fatigue Risk Management, Safety
Leaves of Absence	Residents	Circumstances that qualify residents for leaves of absence include maternity/paternity/adoption, parental leave, sick leave, special leave (compassionate), educational leave, and other leaves at the discretion of the Associate Dean, PGME. PGME Leave of Absence Policy AHS Resident Leave of Absence Process Resident Leave of Absence Request Form- Calgary Zone	Absent, Resident Physician Agreement, Extension of Training, Transition Block, Waiver
Remediation, Probation & Dismissal	Residents	The Resident Promotion, Remediation, Probation & Dismissal Policy has been approved by the PGME committee. Resident Remediation, Probation & Dismissal Polic y Guidance notes for Learning Support, Remediation and Probation	Conduct, Failed, Professionalism, Extension of Training, Assessment, Appeals
Residents as Subjects	Residents	Guidelines for Residents as Subjects in formal Educational Activities
Resident Safety	Residents	Residents have the right to a safe environment during their residency training including physical, emotional and professional security. Resident Safety Policy Principles for Trainee Redeployment Managing Students Involved in Placements During a Communicable Disease, Epidemic or Pandemic	Accreditation, Physical safety, Travel, Working alone, Patients, Radiation
Resident Selection	Residents	Residency Training Position Selection Operating Standard Interview Guidance to Programs	Accountability, Protected Grounds, Values, Biases
Re-Entry	Residents	Re-Entry Procedures
Resident Travel and Life Support Course Reimbursements	Residents	Resident Life Support Course Reimbursements Resident Travel Approval and Reimbursement
Role of Learners - Communicable Disease Outbreaks	Residents	Role of Learners During Large Scale Communicable Disease Outbreaks
Supervision of Residents	Residents	This is a general guideline from the Postgraduate Medical Education Committee. It is expected that Residency Training Programs will also have more specific policies that reflect the unique needs of each discipline. Resident Supervision Policy	Preceptors, Safety, Assessment, Clinical
Social Media	Residents	Appropriate Use of Social Media	Standards, Boundaries, Conduct
Transfers	Residents	When a resident concludes that a transfer to another Residency Training Program might be beneficial, the Resident and the Program Director must be assured that the request to transfer is managed in an objective, fair, equitable and confidential manner. External Transfers The Association of Faculties of Medicine of Canada has produced National Guidelines for trainees wishing to transfer from one Canadian University to another. These guidelines are intended to provide a transparent process that is clear to both the Resident and Universities involved. Prior to engaging in discussion regarding a transfer, it is the responsibility of the Resident to review the national guidelines as well as his or her home school’s transfer guideline / policy. AFMC National Transfer Guidelines University of Calgary Resident Transfer Policy Resident Transfer Process Guide External Transfer Request Form External Transfer requests (both incoming and outgoing) should be sent to the PGME Registration Manager at pgmetransfers@ucalgary.ca. Internal Transfers Current Residents interested in transferring to another program at the UofC are required to participate in the internal transfer process, which was developed to ensure that trainees are provided equal opportunity to apply for available positions. Application cycle will be open from December 15, 2024- January 5, 2025 The programs with capacity to receive a transfer this cycle are listed below: Core Programs • General Surgery • Internal Medicine • Neuropathology • Pediatrics • Radiation Oncology Subspecialty Programs • Child and Adolescent Psychiatry • Critical Care Medicine • Developmental Pediatrics • Forensic Psychiatry • General Internal Medicine • Geriatric Psychiatry • Medical Oncology • Pediatric Gastroenterology • Pediatric Nephrology Internal Transfer Request and Consent Form For subspecialty transfer, you must have completed the corresponding core program. Applications are only accepted during the application period. Only complete applications will be reviewed. Requirements and instructions are listed in the application form. For further inquiries: pgmetransfers@ucalgary.ca	Internal, External, CaRMS
Teacher Assessment	Residents	Policy on Assessment of Teacher	Accreditation, Feedback, Preceptors
Vacation	Residents	Vacation is important to maintain physical, mental and emotional well being. Vacation Operating Standard ARTICLE 20: VACATION For further information: para-ab.ca/residentphysicianagreement	75%, rotation, attendance, requests
Clinical Fellows	Residents	Clinical Fellows Policy	Eligibility, Registration, Extender
Roles and Responsibilities of a Clinical Fellowship Program Director	Fellows	Fellow Program Director Policy