Room Booking_Non-Academic

Title of Event:

Faculty Member/Institute/Lab/Student/etc Event is being booked for:

Contact Name:

Person booking & affiliation to the Cumming School of Medicine

e-Mail:

Phone #:

Department:

Full Event Description

Please provide event program

Choose file

(including speakers, entertainment etc)

One file only.
10 MB limit.
Allowed types: pdf, doc, docx, odt.

Are you booking for multiple events?

Submit a spreadsheet instead

Room Type

Theatre

Classroom

Atrium

Medical Skills

Mall

Capacity

Maximum # of people in Theatre:

Fire & insurance regulations restrict exceeding room capacity

Maximum # of people in Classroom:

Fire & insurance regulations restrict exceeding room capacity

Maximum # of people in Atrium:

Fire & insurance regulations restrict exceeding room capacity

Maximum # of people in each Medical Skills Room:

Fire & insurance regulations restrict exceeding room capacity

Only for registration and display purposes. For any other use please contact irevent@ucalgary.ca

Please ensure when booking your event that you have included time for the set-up (i.e. event starts at 9:00 am set-up needs to start at least 8:00 am. Hence your booking should start at 8:00 am!

1st Choice

Start Date:

End Date:

Day of week (preferred):

Pick ONE unless event is offered multiple days per week

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Start time:

Please enter either start time or range of time (depending on room availability)

How long do you need the room? (ie., 30 min, 1 hr, etc.)

Please remember that as per UofC policy, rooms are booked in 20 min, 50 min, etc blocks

2nd Choice

Start Date:

End Date:

Day of week (preferred):

Pick ONE unless event is offered multiple days per week

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Start time:

Please enter either start time or range of time (depending on room availability)

How long do you need the room? (ie., 30 min, 1 hr, etc.)

Please remember that as per UofC policy, rooms are booked in 20 min, 50 min, etc blocks

Medical Skills

Room Type

A/B

Single

Entire Centre

# of Rooms Required

Do you need the Preceptor Lounge?

Yes

Will you require Standardized Patient(s)?

Yes

Please contact spatient@ucalgary.ca

To book rooms for multiple events, please download and fill out this excel spreadsheet.

Upload completed excel file

Choose file

One file only.
10 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.

Do you have any special room requirements or instructions:

Is this a Video or Teleconference booking?

Yes

Furniture Rental Request

Set-Up Time

Set-Up Request/Requirements:

Contact for set-up (if different from above)

Please ensure when booking your event that you have included time for the set-up (i.e. event starts at 9:00 am set-up needs to start at least 8:00 am. Hence your booking should start at 8:00 am!

Name:

Phone:

Contact AV Services direct at avmed@ucalgary.ca or call 403.210.3839

Any changes you wish to make to a confirmed booking must be made in writing and reviewed and approved by Booking Services.

I understand

Collection of personal information
Your personal information is collected under the authority of section 33(c) of the Freedom of Information and Protection of Privacy Act. If you have any questions about the collection or use of this information, please visit our Access to Information page.